Why operators leave QuickBooks
One company file per entity
Every LLC requires a separate QBO subscription, login, and export. There is no native way to see all entities in one view.
Manual consolidation every month
Operators export three P&Ls into a spreadsheet and hand-total them. Errors compound. The process takes hours.
Subscription cost scales with entities
Adding a fourth business can mean a fourth QBO bill. FIRMA Professional supports up to 5 entities and Enterprise supports unlimited entities.
No intercompany eliminations
QBO has no concept of intercompany transactions. Owner loans and management fees double-count unless removed by hand.
How to migrate from QuickBooks to FIRMA
- 1
Export Reports → All Reports → Excel from each QBO company
Log into each QuickBooks Online company file. Go to Reports → All Reports → Export to Excel. Download the Chart of Accounts, Transaction List, and Open Invoices for each entity.
- 2
Map your chart of accounts — QBO COA maps 1:1 to FIRMA
QuickBooks and FIRMA use the same account types (Asset, Liability, Equity, Income, Expense). Your QBO chart of accounts imports cleanly with no remapping required.
- 3
Import via .IIF or CSV
In FIRMA, go to Settings → Import Data. Upload your QBO .IIF export or the CSV transaction list. FIRMA validates each row and flags exceptions before posting.
- 4
Set up each QBO company as a FIRMA entity
Each QuickBooks company file becomes one entity in FIRMA. Create entities under Settings → Entities. Assign the imported COA and transactions to each entity.
- 5
Run your first consolidated P&L
Go to Reports → Consolidated P&L. Select all entities. FIRMA eliminates intercompany transactions and renders a single multi-entity income statement with drill-down.
What carries over from QuickBooks
| Data type | Status |
|---|---|
| Chart of accounts | Carries over |
| Transactions (3 years) | Carries over |
| Vendor / customer list | Carries over |
| Open invoices | Carries over |
| Memorized transactions | Does not carry |
| Custom payroll templates | Does not carry |
Ready to make the switch?
Most teams complete migration in under 2 hours.
Schedule a migration call